A Purchase Order (PO) is an official document you send to suppliers specifying the types, quantities, and prices of products or services you're ordering. This guide explains what POs are and where to find them in Programa so you can efficiently manage your orders and track purchases across projects.
What is a Purchase Order?
Purchase orders serve as a contract between you and your supplier, created before the invoice is issued. They're typically used for purchases made on account and are essential for suppliers to fulfill orders and process payments.
Purchase Orders provide legal protection against unexpected price increases and order discrepancies. If you receive incorrect quantities, wrong items, or are charged the wrong amount, you can reference the PO to resolve the issue and ensure the terms of sale are honored.
Accessing the Purchase Order Dashboard
Programa stores purchase orders at the studio level, giving you a centralized view of all orders across your projects and schedules.
To access the Purchase Order dashboard:
Click Purchase Orders in your left-hand navigation bar
View all purchase orders organized across all projects and schedules
Use the search, filter, and sort options to find orders by PO number, supplier, issue date, or date raised
Finding Purchase Orders by Product
Once created, purchase orders are stored both in the Purchase Order dashboard and within each product's details tray in schedules, making it easy to cross-reference POs to specific products.
Click into the relevant Schedule
Find the product and click the Details button to open the details tray
Click the Procurement tab
Scroll down to the Purchase Orders section at the bottom
Click the PO number to open it directly, or click Download PDF to download a copy
Note: The Purchase Orders section only appears once a PO has been created and the product has been included in that PO. If you don't see it, the product has not been added to a PO yet.
Need more help with purchase orders? Contact our support team via live chat for personalized assistance.