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How to customise your Orders

Customise Orders (purchase orders or POs) in Settings: logo, footer, default email subject and message, timezone, order numbering and item descriptions.

Written by Gail Esterhuyse

Set your order logo, footer, email defaults, timezone, numbering format and item descriptions.

Open your Order settings

  1. Open Settings.

  2. Select Orders.

Add your logo

  1. Find Order logo & business.

  2. Upload your logo, or select Replace to change it.

Your logo appears on orders sent to suppliers.

Add your footer

  1. Find Order footer.

  2. Enter your notes in Footer note.

The footer appears at the bottom of your orders.

Set your default email details

  1. Find Email details.

  2. Enter your Email subject.

  3. Enter your Email message.

You can review both on Preview & Send before sending an order.

Set your timezone

  1. Find Time zone.

  2. Select the timezone for your orders.

This determines how issue and due dates are displayed.

Set a custom order number format

Programa automatically generates sequential order numbers. You can replace the generated number with your own reference to match your studio’s numbering system, identify a project or use a supplier reference.

  1. Find Order number.

  2. Enter a Prefix, such as PO.

  3. Add a Separator, such as a hyphen, if needed.

  4. Set Min. digits for the numeric part.

  5. Enter your Start number.

  6. Check the preview.

For example, the prefix PO, a hyphen separator and five digits would display a starting number of 1 as PO-00001.

You can replace the generated number on an individual order while creating it.

Set your item descriptions

  1. Find Item descriptions.

  2. Choose the Description value for your order items.

Related: How to create and send an Order.

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