Smart Search is the fastest way to find anything in your studio. Products, projects, schedules, tasks, to-dos and contacts — all from one search bar, accessible from anywhere in Programa.
Press Cmd+K (Mac) or Ctrl+K (Windows), start typing, and Smart Search will surface matching results in real time. Use it to jump between projects, look up a supplier, find a product you specified months ago, or check the status of a task — without clicking through the sidebar or opening multiple pages.
How do I open Smart Search?
You can open Smart Search from anywhere in Programa in two ways:
Keyboard shortcut: Press Cmd+K (Mac) or Ctrl+K (Windows) — the fastest option.
Sidebar icon: Click the search icon in the top-right of the sidebar.
What can I search for in Smart Search?
Smart Search looks across six types of records in your studio. Switch between the tabs at the top of the results to filter what you're seeing, or stay on All to see everything at once.
Tab | What it searches |
Products | Your Product Library and items in schedules |
Projects | All your projects |
Schedules | Schedules and the sections within them |
Tasks | Project Management tasks |
To-Dos | Your personal To-Do List |
Contacts | Address book contacts and team members |
All | Everything above (default) |
How does Smart Search work?
A few things to know about how it works:
Start typing and results appear — Smart Search shows the most relevant matches almost instantly, then expands the list as it finds more.
Match highlighting — the matching part of each result name is bolded, so you can quickly see why a result was returned.
Smart matching — Smart Search understands close matches, so you don't need to type the exact name perfectly.
Search by brand or supplier — search a brand or supplier name and Smart Search will surface their products, contacts and schedule items together.
Search by SKU or doc code — type a SKU or doc code directly to jump to that product.
Common ways to use Smart Search
Find a product from your library
Search by product name, brand or SKU to pull up a product without browsing through categories.
Find a product you used in a previous project
Scope your search to an older project (more on scoping below) and search a Product to locate something you've specified before — for example, the dining table you used in the Henderson project.
Look up a supplier or client contact
Search by name, company or email to jump straight to a contact without opening the address book first.
Jump to a schedule or section
Type the schedule or section name to navigate directly — skip drilling through Project → Schedule → Section.
Check on a task or to-do
Search by task name to see its current status and open it directly.
Quickly switch between projects
Cmd+K → type the project name → Enter. Faster than navigating through the sidebar.
See everything related to a supplier
Search a supplier name to surface their contacts, their products in your library, and items across schedules — all in one view.
Resume recent work
Open Smart Search without typing anything to see your recently visited projects and schedules. Useful for picking up where you left off.
How do I filter or scope my search?
Category tabs
Click any of the tabs (Products, Projects, Schedules, Tasks, To-Dos, Contacts) to filter the results you're seeing. Switching between tabs is instant.
Project scope
To limit your search to a single project, click the scope badge in the search bar. You'll see "All Programa" by default; selecting a project changes it to "In [Project Name]…" and limits results to that project only.
When a project scope is active, the To-Dos, Contacts and Product Library tabs are greyed out and unavailable, because those records aren't tied to a specific project.
The project scope resets each time you close Smart Search, so you always start fresh next time.
What are the keyboard shortcuts for Smart Search?
Smart Search is built for keyboard-first navigation.
Shortcut | Action |
Cmd+K / Ctrl+K | Open or close Smart Search |
↑ / ↓ | Move through the result list |
Enter | Open the highlighted result |
Cmd+Enter / Ctrl+Enter | Open the result in a new tab |
Esc | Close Smart Search |
How do I give feedback on Smart Search?
Smart Search has a built-in feedback option. Click Give feedback in the footer of the Smart Search window, write what you'd like to share, and submit. Your feedback goes straight to the Programa team and helps us shape what comes next
Have feedback or a question we haven't covered? Use the Give feedback button inside Smart Search, or reach out to our team via live chat.