This guide shows you how to track, manage, and export time entries in Programa so you can accurately bill clients and monitor project hours.
Starting and stopping the timer
Track time in real-time using Programa's built-in timer from anywhere in the platform.
To start the timer:
Select the project you're working on
Access either the Project Management tab or the Studio view
Open the specific task you'd like to track time to
Click the timer icon on the right side
Click the button to start the timer
To stop the timer:
Click the timer icon in the navigation bar next to the Studio tab, or open the task to pause it
Click the red Stop button
To review the recorded time, access the specific task or Time Tracking tab
Note: The timer continues running even if you navigate away from the page or close your browser. You can see active timers in the top navigation bar.
Adding time entries manually
Add time entries for work completed without using the timer, or for retroactive time tracking.
Navigate to Time Tracking, under Studio, in the left-hand toolbar
Click the New Entry button at the top right
Enter the Hours and Minutes you spent on the task
Choose the Date for the time entry
Fill in the project details:
Select the Project name
Select the Column where the task is located
Choose the Task Card
Add any Notes (optional)
Click Save to log your time entry
Tip: Attaching a task to a time entry is required, don’t forget to select one to complete the process.
Viewing time entries
On the Time Tracking page, you can review all tracked time for a chosen period — last week, last 30 days, or a custom range. Filter entries by project, or, if you’re an admin, by team member.
Editing time entries
Modify existing time entries to correct errors or update information.
Go to the Time tracking tab
Click the time entry you want to edit
Update the existing information
Click Update to save changes
To delete a time entry:
Click the time entry you want to delete
Select Delete
Confirm the deletion
Exporting time entries
Export your time data to Excel for invoicing, reporting, or external analysis. You can export the full list or apply filters to customize the export.
Click the Filter button to select the project you'd like to filter by
Select your time period from the next dropdown:
This Week will show you the last 7 days
Last 30 Days will show you the last 30 days
Custom will provide a date picker to select your own timeframe
Select All Team Entries or select a specific Team Member from the drop down to filter by individual team member entries or your whole team's
Click the Export button to export the filtered time entries to an Excel spreadsheet
Your exported file includes:
Date and time information
Project and task name/s
Project phase
Project tags/labels (assigned to task card/s)
Team member name/s
Notes
Total duration
Tip: Apply filters before exporting to create custom reports for specific projects, team members, or date ranges.
Logging Time in Pulse
Pulse surfaces a daily reminder to log your time — no need to navigate to your time tracking manually. Each day, simply click Log Yesterday's Time in your Pulse list to add time entries against your projects.
How to Log Your Time
Click Log Time in your Pulse list.
Select the project you want to add a time entry against.
Click Add Time Entry.
Select a task to log time against, or create a new task if one doesn't exist.
Enter the time against the task.
Select Done to save your entries.
Note: Pulse only prompts you to log the previous day's time. If you've missed a day or need to log time for an earlier date, you can do this directly through your Time Tracking view.
Need more help with time tracking? Contact our support team via live chat for personalized assistance.